THE REGIONAL MUNICIPALITY OF PEEL

REGIONAL COUNCIL POLICIES AND PROCEDURES

COMMITTEE MINUTES

PPC-1/2021

Thursday, November 04, 2021

9:30 A.m. - 11:00 A.m.

Council Chamber, 5th Floor

Regional Administrative Headquarters

10 Peel Centre Drive, Suite A

Brampton, Ontario

Members Present:

• P. Fortini
• N. Iannicca
• J. Innis
• J. Kovac*
• S. McFadden
• M. Medeiros
• M. Palleschi
• C. Parrish
• P. Saito
• R. Santos*
• I. Sinclair

Members Absent:

• P. Brown* (Designate R. Santos)
• B. Crombie* (Designate J. Kovac)
• A. Thompson

Staff Present

• J. Baker, Chief Administrative Officer
• G. Kent, Chief Financial Officer and Commissioner of Corporate Services
• P. Caza, Regional Solicitor
• K. Dedman, Commissioner of Public Works
• J. Sheehy, Commissioner of Human Services
• K. Lockyer, Regional Clerk and Director of Administration
• C. Thomson, Deputy Clerk and Manager of Legislative Services
• H. Gill, Committee Clerk
• S. Valleau, Legislative Specialist
• R. Khan, Legislative Technical Coordinator
• S. MacGregor, Legislative Technical Coordinator

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1.

CALL TO ORDER

Councillor Parrish, Committee Chair, called the Regional Council Policies and Procedures Committee meeting to order on November 4, 2021 at 9:35 a.m., in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Drive. Members of the Committee and staff participated electronically.

Councillor McFadden arrived at 9:43 a.m.

Other Councillors present: D. Damerla

2.

DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Iannicca - Discussion Regarding Peel Regional Chair Compensation

Regional Chair Iannicca declared a conflict of interest with respect to item 7.2 and 7.3 listed on the November 4, 2021 Regional Council Policies and Procedures Committee agenda as the items are regarding the position that he currently holds.  

3.

APPROVAL OF AGENDA

• RECOMMENDATION PPC-1-2021:

  That the agenda for the November 4, 2021 Regional Council Policies and Procedures Committee meeting include an oral update from Janice Baker, Chief Administrative Officer regarding the November 18, 2021 Public Meeting of Regional Council, to be dealt with under other business - Item 7.3;

  And further, that item 7.2 listed on the Regional Council Policies and Procedures Committee meeting agenda be withdrawn;

  And further, that the agenda for the November 4, 2021 Regional Council Policies and Procedures Committee be approved, as amended.

4.

DELEGATIONS

Nil.

Item 7.1 was dealt with.

7.

OTHER BUSINESS

7.1

Discussion Regarding the Rounding of Two-Thirds Votes

(As requested by Councillor Saito)

• RECOMMENDATION PPC-2-2021:

  That the column titled “Rounded Number (Rd Up if Over .5)” be deleted from the vote table attached as item 7.1 on the November 4, 2021 Regional Council Policies and Procedures Committee agenda;

  And further, that the Region of Peel Procedure By-law 56-2019 be amended to include the amended vote table as an Appendix;  

  And further, that the Procedure By-law be amended to provide that matters requiring a two-thirds vote of Regional Council be determined in accordance with the vote table;

  And further, that the necessary by-law be presented to Regional Council for enactment. 

Members of Committee discussed and asked questions regarding: two-thirds voting, majority voting, and interpretation and application of the Procedure By-law.

The Regional Solicitor confirmed that there is no legal requirement that the Procedure By-law include provisions for two-thirds votes. Should the Vote Table be approved as an Appendix to the Procedure By-law, further revisions to the By-law would be required to provide clarity that the term “two-thirds” is defined as the fixed numbers identified in the vote table.

For ease of reference the recommended changes are included as Appendix I to the committee minutes.

5.

REPORTS

5.1

Amendments to the Region of Peel Procedure By-law

• RECOMMENDATION PPC-3-2021

  That the amendments to the Region of Peel Procedure By-law 56-2019, as amended, outlined in the report of the Chief Financial Officer and Commissioner of Corporate Services, listed on the November 4, 2021 Regional Council Policies and Procedures Committee agenda titled “Amendments to the Region of Peel Procedure By-law” with the exception of the proposed addition of sections 1.1.5 and 1.2.22 , be approved;

  And further, that the necessary by-law be presented to Regional Council for enactment.

Members of Committee discussed and asked questions regarding: voting process for the Regional Chair, the severability clause (proposed section 1.1.5) and online petition process (proposed section 1.2.22).

Councillor Sinclair requested that section 1.1.5 be removed from the proposed amendments and that staff clarify the wording with respect to the intent of the severability clause.

Councillor Saito requested that section 1.2.22 be removed from the proposed amendments and that staff investigate the threshold required by other jurisdictions in determining the sufficiency of petitions.

7.

OTHER BUSINESS

7.2

Discussion Regarding Peel Regional Chair Compensation

(As requested by Councillor Parrish) (Revised item)

• Withdrawn

7.3

November 18, 2021 Public Meeting of Regional Council Update

(Oral)

• Received

Janice Baker, Chief Administrative Officer provided an overview of the requirements for conducting the November 18, 2021 Public Meeting regarding a proposed by-law to change the composition of Regional Council as it relates to the appointment and Term of Office of the Regional Chair.  She suggested that she, as Chief Administrative Officer (CAO), Chair the Public Meeting, with procedural support from the Regional Clerk.

8.

IN CAMERA

Nil.

9.

NEXT MEETING

Thursday, February 17, 2022
11:00 a.m. – 12:30 p.m.
Council Chamber, 5th Floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
Brampton, Ontario

Please forward regrets to Harjit Gill, Committee Clerk, at [email protected].

10.

ADJOURNMENT

The meeting adjourned at 10:53 a.m.