PEEL HOUSING CORPORATION

2022 ANNUAL GENERAL MEETING OF THE SHAREHOLDER

MINUTES

PLAGM-1/2022

Thursday, June 23, 2022

9:00 A.m. - 9:30 A.m.

Council Chamber, 5th Floor

Regional Administrative Headquarters

10 Peel Centre Drive, Suite A

Brampton, Ontario

Members Present:

• G. Carlson
• S. Dasko
• J. Downey
• C. Fonseca
• P. Fortini
• A. Groves
• N. Iannicca
• J. Innis
• J. Kovac
• M. Mahoney*
• S. McFadden
• M. Medeiros
• P. Mullin
• M. Palleschi
• C. Parrish**
• R. Santos
• I. Sinclair
• R. Starr
• A. Thompson
• P. Vicente

Members Absent:

• P. Brown
• B. Crombie* (Proxy M. Mahoney)
• D. Damerla
• G.S. Dhillon
• P. Saito** (Proxy C. Parrish)

Staff Present:

• J. Baker, Chief Administrative Officer
• G. Kent, Chief Financial Officer and Commissioner of Corporate Services
• P. Caza, Regional Solicitor
• A. Smith, Chief Planner
• K. Dedman, Commissioner of Public Works
• S. Baird, Commissioner of Human Services
• N. Polsinelli, Commissioner of Health Services
• K. Bingham, Acting Medical Officer of Health
• A. Adams, Regional Clerk
• C. Thomson, Deputy Clerk and Manager of Legislative Services
• J. Jones, Legislative Specialist
• S. Valleau, Legislative Technical Coordinator
• R. Khan, Legislative Technical Coordinator
• S. MacGregor, Legislative Technical Coordinator
• A. Basit, Legislative Assistant

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1.

CALL TO ORDER/ROLL CALL

The Members of Peel Housing Corporation met on Thursday, June 23, 2022 at 9:03 a.m., in the Council Chambers, Regional Administrative Headquarters, 5th Floor, 10 Peel Centre Drive, Suite A, Brampton. The Regional Chair attended in-person.

Councillor Brown, absent

Councillor Crombie*, absent due to a personal matter (Proxy, M. Mahoney)

Councillor Damerla, absent

Councillor Dhillon, absent due to a personal matter

Councillor Saito**, absent due to other municipal business (Proxy, C. Parrish)

Councillor Medeiros arrived at 9:06 a.m.

Councillor Fonseca arrived at 9:07 a.m.

Councillor Palleschi arrived at 9:12 a.m.

Councillor Innis arrived at 9:13 a.m.

Councillor Thompson arrived at 9:14 a.m.

Councillor Downey arrived at 9:25 a.m.

Councillor Groves arrived at 9:26 a.m.

2.

OPENING REMARKS BY REGIONAL CHAIR N. IANNICCA

Regional Chair Iannicca stated that Peel Living continues regular operations while partnering with the Region to support the addition of affordable housing units through 360 City Centre; supporting the Region’s broader COVID-19 response; and continuing implementation of the Peel Living Business Plan.

Regional Chair Iannicca acknowledged Peel Living staff who ensure that the buildings remain safe and affordable for the tenants. He stated that as affordability challenges continue for residents, the role that Peel Living plays in the housing continuum remains vital to the success of the overall community, by ensuring that low and moderate income earners have a well maintained place to call home.

3.

REGIONAL COUNCIL CONVENES

Regional Council convened as Shareholder of Peel Housing Corporation.

4.

APPROVAL OF AGENDA

• Resolution Number PLAGM-1-2022
  Moved by Councillor Parrish**
  Seconded by Councillor Dasko

  That the agenda for the June 23, 2022 Peel Housing Corporation Annual General meeting, be approved.

  Carried

5.

ADOPTION OF MINUTES

5.1

Minutes of the Peel Housing Corporation (PLAGM-1/2021) 2021 Annual General Meeting of the Shareholder held on June 24, 2021

• Resolution Number PLAGM-2-2022
  Moved by Councillor Mahoney*
  Seconded by Councillor McFadden

  That the report of the Peel Housing Corporation (PLAGM-1/2021) 2021 Annual General Meeting of the Shareholder held on June 24, 2021 be adopted.

  Carried

6.

DELEGATIONS

Nil.

7.

COMMUNICATIONS

Nil.

8.

REPORTS

8.1

2021 Annual Report

(For information)
Remarks by Andrea Warren, General Manager, Peel Housing Corporation 

• Resolution Number PLAGM-3-2022
  Received

Andrea Warren, General Manager, Peel Housing Corporation (PHC), stated that the 2021 Annual report is a reflection of PHC’s operations during the pandemic outlining PHC’s maintenance of operations, response to tenant needs, and role as an active partner regarding pandemic readiness and response.

The General Manager provided an update on the 2020-2024 Peel Living Business Plan including progress with respect to the implementation and completion of six priorities; updated approaches to ensure progress on outstanding priorities; and establishment of a staff lead Culture and Inclusion Plan.

The General Manager stated that PHC’s partnership in the Asset Management program, enhancements to the computerized tenancy and financial systems, and the employee management system will improve PHC’s reporting, data reliability and decision making processes.

8.2

2021 Financial Statements

(For information)
Remarks by Stephanie Nagel, Treasurer, Peel Housing Corporation

• Resolution Number PLAGM-4-2022
  Received

Stephanie Nagel, Treasurer, Peel Housing Corporation, advised that the Peel Housing Corporation External Auditor issued their audit findings report, which noted that no unrecorded audit differences or control deficiencies were found during the 2021 audit, which was completed remotely.

The Treasurer stated that while surplus funds from operations, as reported in the 2021 statements, are used to address state of good repair (SOGR) capital improvements, there remains a funding gap of over $400M which may increase with new building condition assessments and inflationary pressures that rise over time.

The Treasurer advised that Peel Housing Corporation (PHC) and the Region of Peel as Service Manager, have engaged a consultant to review the SOGR needs of the Region, PHC and other providers to identify a strategy to address the shortfalls.

8.3

Peel Housing Corporation Board of Directors – Updated Composition

• Resolution Number PLAGM-5-2022
  Moved by Councillor Innis
  Seconded by Councillor Fortini
  1. That Steve Fantin be appointed as the Vice-Chair of the Peel Housing Corporation Board for a term ending June 30, 2023, or until a successor is appointed; and
  2. That Anthony Parente be appointed as the Chair of the Peel Housing Corporation Board for a term ending June 30, 2023, or until a successor is appointed; and
  3. That Christine Tu and Donna Kern be appointed as Directors of the Peel Housing Corporation Board for a term ending June 30, 2025, or until successors are appointed.
  Carried

8.4

2022 Ratification and Confirmation of the Actions of the Peel Housing Corporation

• Resolution Number PLAGM-6-2022
  Moved by Councillor Santos
  Seconded by Councillor Carlson

  That all the resolutions and acts of the Peel Housing Corporation undertaken in good faith from June 24, 2021 to the present, be ratified and confirmed.

  Carried

8.5

2022 Appointment and Remuneration of External Auditors

• Resolution Number PLAGM-7-2022
  Moved by Councillor Parrish**
  Seconded by Councillor Thompson

  That Deloitte LLP be appointed as the Corporation’s Auditors to hold office until the close of the next annual meeting, pursuant to the contract awarded for the Regional Municipality of Peel and Peel Housing Corporation, Fiscal Year 2022.

  Carried

8.6

Peel Housing Corporation Board – Amendment No.3 to Shareholder Direction

• Resolution Number PLAGM-8-2022
  Moved by Councillor Mahoney*
  Seconded by Councillor Mullin

  That the amendments to Schedule “B” of the Peel Housing Corporation Shareholder Direction attached as Appendix I to the report of the General Manager for Peel Housing Corporation, listed on the June 23, 2022 Peel Living Annual General Meeting agenda titled “Peel Housing Corporation Board – Amendment No.3 to Shareholder Direction”, be approved.

  Carried

9.

IN CAMERA MATTERS

Nil.

10.

CLOSING REMARKS BY CHAIR P. CAZA

Patricia Caza, Chair, Peel Housing Corporation (PHC) Board of Directors, stated that Peel Living staff supported the implementation of the Peel Living Business Plan and the delivery of its outcomes while balancing the health and safety of staff and tenants throughout 2021 and the COVID-19 pandemic.

The Chair advised that a key achievement in 2021 was the development of the Landlord and Tenant Promise which is a code of commitment establishing the roles, responsibilities, rights and expectations of Peel Living as a landlord and its residents as tenants.

The Chair stated that staff and the PHC Board of Directors are well positioned to continue to fulfill the Corporation’s vision and mission of providing affordable, sustainable and well-maintained housing that contributes to healthy communities, provides access to community supports, and contributes to the quality of life for tenants.

11.

CLOSING OF THE ANNUAL MEETING OF THE SHAREHOLDER

• Resolution Number PLAGM-9-2022
  Moved by Councillor Vicente
  Seconded by Councillor McFadden

  That the June 23, 2022 Peel Housing Corporation 2021 Annual General Meeting of the Shareholder be adjourned.

  Carried

The meeting adjourned at 9:27 a.m.