THE REGIONAL MUNICIPALITY OF PEEL

AUDIT AND RISK COMMITTEE

MINUTES

ARC-1/2022
-
Council Chamber, 5th Floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
Brampton, Ontario
Members Present:
  • C. Fonseca
  • N. Iannicca
  • R. Santos
  • I. Sinclair
  • R. Starr
  • H. Zuberi
  • P. Mullin
Staff Present
  • J. Baker, Chief Administrative Officer
  • G. Kent, Chief Financial Officer and Commissioner of Corporate Services
  • P. Caza, Regional Solicitor
  • A. Smith, Chief Planner
  • K. Dedman, Commissioner of Public Works
  • N. Polsinelli, Commissioner of Health Services
  • Dr. L. Loh, Medical Officer of Health
  • A. Adams, Regional Clerk
  • C. Thomson, Deputy Clerk and Manager of Legislative Services
  • H. West, Legislative Specialist
  • S. Valleau, Legislative Technical Coordinator
  • S. MacGregor, Legislative Technical Coordinator
  • A. Basit, Legislative Assistant
  • J. Weinman, Director, Enterprise Risk and Audit Services
  • S. Nagel, Director, Corporate Finance and Treasurer

Councillor Starr, Committee Chair, called the Audit and Risk Committee meeting to order on May 19, 2022 at 1:34 p.m., in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Drive. Members of the Committee participated electronically.

Councillor Starr acknowledged the resignation of Citizen Member Neil Fairhead received March 1, 2022, due to a personal matter. He thanked Member Fairhead for his service during this Term of Council.   

  • RECOMMENDATION ARC-1-2022:

    That the agenda for the May 19, 2022 Audit and Risk Committee meeting, be approved.

  • Received

Gary Kent, Chief Financial Officer and Commissioner of Corporate Services, welcomed Trevor Ferguson and provided introductory remarks acknowledging the obstacles that were presented as a result of the pandemic.  He thanked staff for their efforts during this past year. 

Trevor Ferguson, Audit Partner, Deloitte LLP, provided a high-level overview of the 2021 Deloitte Audit Results Report for the external audit of the financial statements of The Regional Municipality of Peel and Peel Housing Corporation. He stated that there were no misstatements to report. He highlighted the Canadian audit standards communication requirements and four recommendations related to internal control matters captured in Appendix I of the 2021 Deloitte Audit Results report.

Staff responded to questions raised by Councillor Mullin regarding future benefit and landfill liability.

Items 5.2 and 5.6-5.9 (inclusive) were dealt with.

(For information)

  • Received

Staff responded to a question raised by Councillor Mullin regarding the difference between 2020 and 2021 annual operating deficit surplus.

(For information)

  • Received

Members of the Committee discussed and raised questions regarding family and social services expenditures and, building assets related to climate change.

(For information)

  • Received

Staff responded to a question raised by Councillor Mullin regarding effective controls and oversights that are in place.

Jennifer Weinman, Director, Enterprise Risk and Audit Services and Anila Lalani, Acting Manager, Enterprise Audit Services

  • Received
  • RECOMMENDATION ARC-2-2022:

    That the 2022 Internal Audit Risk Based Work Plan as outlined in the report of the Director, Enterprise Risk and Audit Services, listed on the May 19, 2022 Audit and Risk Committee agenda, titled “2022 Internal Audit Risk Based Work Plan”, be approved.

Jennifer Weinman, Director, Enterprise Risk and Audit Services and Anila Lalani, Acting Manager, Enterprise Audit Services, provided an overview of the Internal Audit Work Plan and highlighted the purpose of the Plan, the methodology used to ensure alignment with the Region of Peel’s Strategic Plan and that internal audit activity is consistent with the organization’s goals.  The Plan takes into consideration current and emerging risks and, in particular, the risk impact of COVID-19 noting that the 2022 audit focus is shifted to the Living and Leading components of the Strategic Plan.  Significant changes or updates during the year will be presented to the Executive Leadership Team.

Members of the Committee discussed and raised questions regarding the Living section - Housing Support Funding and, financial management related to business expense reimbursements.

(For information)

  • Received

Staff responded to a question raised by Member Zuberi regarding the outstanding action management plans.

(For information)

  • Received
  • RECOMMENDATION ARC-3-2022:

    Whereas the research report titled Climate Change Risks to the Movement of Goods in Peel Region identifies the goods movement sector in Peel Region is at-risk from a range of climate-related hazards, most notably, extreme precipitation, extreme heat, freeze-thaw cycles, and compounding events are likely to expose roads, railway, train stations and terminals to increased damage;

    And whereas, the research proposes a concept process for conducting road vulnerability assessment for critical goods movement that could inform, as appropriate, community-scale planning and other initiatives, including emergency planning;

    And whereas, planned implementation activities of the Region’s Transportation Master Plan and integration of climate risk into asset management planning will yield outputs consistent with initial steps in the concept process for conducting road vulnerability assessment, including an updated Goods Movement Network map;

    And whereas, the Toronto and Region Conservation Authority (TRCA) has developed a methodology for road vulnerability assessment with an objective of identifying roads that are vulnerable to flooding under different riverine flood scenarios (for both current and future climates) to inform future disaster route planning;

    And whereas, the Credit Valley Conservation (CVC) has a Risk and Return on Investment Tool that can support the analysis of urban overland flooding and social vulnerability to flooding at a Peel-wide scale;

    And whereas, leveraging existing and planned Regional activities that align with the concepts proposed in the research represents the most efficient use of time and resources;

    Therefore be it resolved, that staff be directed to leverage existing and planned transportation planning and climate risk/asset management activities to address, where appropriate, the initial steps in the concept process for conducting road vulnerability assessment;

    And further, that staff coordinate with the TRCA and CVC to align 2023 budget priorities with the Region’s need to identify all roads that are vulnerable to flooding under different riverine flood scenarios (for both current and future climates) and, as appropriate, urban overland flooding and social vulnerability;

    And further, that staff consolidate all appropriate assessment outputs and share with Emergency Management Teams at Peel Region, the Peel Goods Movement Task Force, all municipalities in the Greater Toronto Area, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, and all Peel-area MPs and MPPs, to advance emergency preparedness planning that increases the community’s resilience to climate impacts.

In response to discussion from the Members of the Committee regarding Regional Council awareness of the subject motion, Janice Baker, Chief Administrator Officer, suggested that staff provide a presentation at the June 9, 2022 Regional Council meeting. 

Councillor Sinclair acknowledged former Member Fairhead’s involvement on the issue of climate change and impacts for goods movement  He requested that staff send a letter to Mr. Fairhead to thank him for his contributions to the Committee and include a copy of the motion for his reference.

Nil.

September 15, 2022 
11:00 a.m. – 12:30 p.m. 
Council Chambers, 5th Floor 
Regional Administrative Headquarters 
10 Peel Centre Drive, Suite A 
Brampton, Ontario 

Please forward regrets to Helena West, Committee Clerk at [email protected]

The meeting adjourned at 2:56 p.m.