THE REGIONAL MUNICIPALITY OF PEEL

WASTE MANAGEMENT STRATEGIC ADVISORY COMMITTEE

MINUTES

WMSAC-2/2022
-
Council Chamber, 5th Floor
Regional Administrative Headquarters
10 Peel Centre Drive, Suite A
Brampton, Ontario
Members Present:
  • G.S. Dhillon
  • N. Iannicca
  • J. Innis (Vice-Chair)
  • M. Mahoney
  • P. Mullin
  • I. Sinclair
Members Absent:
  • D. Damerla
  • P. Fortini
  • R. Starr
Staff Present
  • J. Baker, Chief Administrative Officer
  • S. Baird, Commissioner of Human Services
  • G. Kent, Chief Financial Officer and Commissioner of Corporate Services
  • P. Caza, Regional Solicitor
  • K. Dedman, Commissioner of Public Works
  • N. Lee, Director, Waste Management
  • A. Adams, Regional Clerk
  • C. Thomson, Deputy Clerk and Manager of Legislative Services
  • J. Jones, Committee Clerk
  • S. Valleau, Legislative Specialist
  • R. Khan, Legislative Technical Coordinator
  • A. Basit, Legislative Assistant

Councillor Innis, Committee Vice-Chair, called the Waste Management Strategic Advisory Committee meeting to order on April 7, 2022 at 1:30 p.m., in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Drive. Members of the Committee and staff participated electronically.

Councillor Dhillon arrived at 1:33 p.m.

Councillor Damerla was absent due to illness.

Councillor Fortini was absent due to other municipal business.

Councillor Starr was absent due to a personal matter.

  • RECOMMENDATION WMSAC-4-2022:

    That the agenda for the April 7, 2022 Waste Management Strategic Advisory Committee meeting include a delegation from Rahul Mehta, Sustainable Mississauga regarding  garbage exemption days and the transition of the blue box program producer responsibility, to be dealt with under Delegations - Item 4.1;

    And further, that the agenda for the April 7, 2022 Waste Management Strategic Advisory Committee meeting be approved, as amended.

Regarding Concerns on Garbage Exemption Days and the Transition of the Blue Box Program Producer Responsibility

  • Withdrawn

Presentation by Norman Lee, Director, Waste Management 

  • Received
  • RECOMMENDATION WMSAC-5-2022:

    That the approach to evaluate options to meet the Region of Peel’s short-term and long-term Green Bin Organics and Yard Waste processing needs as described in the report of the Commissioner of Public Works, listed on the April 7, 2022 Waste Management Strategic Advisory Committee agenda titled “Organics and Yard Waste Processing Plan”, be endorsed.

Norman Lee, Director, Waste Management, provided an overview of the organics and yard waste processing requirements, market findings and options. He highlighted the evaluation criteria which includes cost; provision of contingency capacity and staff knowledge; ability to add diapers, pet waste and similar materials; greenhouse gas emissions; operational reliability; timing to implement the recommended system; and, integration and impact on current and potential future operations.  Staff will report back to a future meeting of the Waste Management Strategic Advisory Committee with the results of the evaluation and proposed long-term approach for organics and yard waste.

In response to a question of clarification from Councillor Mullin regarding the short-term and long-term processing options, Norman Lee stated that the Region’s current contracted organics processing services expire in 2023 and that new processing capacity should be in place by then. A long-term Request for Proposal entails a lengthier process to prepare and evaluate.  It is unlikely that the procurement process for long-term processing capacity will be completed before the Region’s current contract expires therefore staff will conduct at least one more short-term processing procurement. Staff will present the recommended approach to a future Committee meeting.

Presentation by Norman Lee, Director, Waste Management 

  • Received
  • RECOMMENDATION WMSAC-6-2022:

    That the Chief Financial Officer and Commissioner of Corporate Services be authorized to execute the agreements reached by staff with the producer or producer responsibility organization, as defined in O. Reg. 391/21 made under the Resource Recovery and Circular Economy Act, 2016 (Regulation) responsible for the collection of Blue Box recyclables within Peel Region, or one of its related legal entities formed for the purposes of carrying out its responsibilities under the Regulation, for the provision of collection services by the Region for blue box materials and related services from eligible sources within Peel Region and/or at the Region’s six Community Recycling Centres for a period of one to two years following the Region’s transition date of October 1, 2024, on business terms satisfactory to the Commissioner of Public Works and on legal terms satisfactory to the Regional Solicitor;

    And further, that should the Region be successful in reaching agreement with producers for the Region to provide recyclables collection on their behalf, that the Chief Financial Officer and Commissioner of Corporate Services be authorized to execute an amendment to contract 2015-007T with Miller Waste Systems Inc., for an additional one-year extension commencing October 1, 2025 and ending on September 30, 2026 on business terms satisfactory to the Commissioner of Public Works and on legal terms satisfactory to the Regional Solicitor;

    And further, that should the Region fail to reach an agreement with producers for the Region to provide recycling collection services on their behalf, the Chief Financial Officer and Commissioner of Corporate Services be authorized to execute an amendment to contract 2015-007T with Miller Waste Systems Inc., for an additional one-year extension including price adjustments, on a lump sum or unit price basis, to reflect the removal of recyclables collection services, on business terms satisfactory to the Commissioner of Public Works and on legal terms satisfactory to the Regional Solicitor;

    And further, that should the Region fail to reach an agreement with producers for the Region to provide recycling collection services that the Chief Financial Officer and Commissioner of Corporate Services be authorized to execute amendments to Contracts 2014-004T with Halton Recycling Ltd. doing business as Emterra Environmental and Waste Connections of Canada Inc. including price adjustments, on a lump sum or unit price basis, to reflect the removal of recyclables collection services, on business terms satisfactory to the Commissioner of Public Works and on legal terms satisfactory to the Regional Solicitor.

Norman Lee, Director, Waste Management, provided an update on the Blue Box transition including its benefits and risks associated with some options and approaches available to the Region of Peel; the Waste Collection Transition Strategy; the Blue Box Material Recovery Facility (MRF); municipal obligations under the Resource Recovery and Circular Economy Act, 2016; and, next steps.

In response to questions of clarification from Councillor Sinclair regarding the MRF and collection vehicles, Norman Lee stated that the Region of Peel owns the land where the MRF is located and intends to lease the land to the successful purchaser of the MRF equipment.  He stated that maintenance requirements increase as trucks age however, with regular maintenance, collection vehicles could continue for up to 10 years without significant service interruptions at the street level.

In response to a question of clarification from Councillor Mullin regarding the responsibilities of producers and the Region during the Blue Box transition, Norman Lee stated that producers would be responsible for properly sorting the Blue Box materials collected within the Region.  Region staff will evaluate the options for collections and financial implications and will report back to Committee with recommendations whether to continue the blue box collection beyond the end of the transition period in 2026.  He indicated that once the transition is completed, Peel will save approximately $15 million a year.

(For information)

  • Received

Councillor Mullin recognized the commendable work done by the Region of Peel and its contractors on the curbside waste collection during the pandemic.

  • RECOMMENDATION WMSAC-7-2022:

    That the comments included in Appendix I of the report of the Commissioner of Public Works, listed on the April 7, 2022 Waste Management Strategic Advisory Committee agenda titled “Peel’s Comments on the Proposed Federal Single-Use Plastics Prohibition Regulation in the Canada Gazette, Part I, December 25, 2021”, be endorsed.

Councillor Innis stated that as Chair of the Government Relations Committee, she would raise the Region of Peel’s support for single-use plastics and the request for national standards for disposable products when meeting with Peel MPPs on April 8, 2022.

Memo dated February 4, 2022, Regarding Waste Storage for Single Family Homes Update (Receipt recommended) 

  • Received

Nil.

Thursday, May 19, 2022  
11:00 A.M – 1:00 P.M.  
Council Chamber, 5th floor
Regional Administrative Headquarters  
10 Peel Centre Drive, Suite A  
Brampton, ON

Please forward regrets to Stephanie Jurrius, Committee Clerk at stephanie.jurrius@peelregion.ca.

The meeting adjourned at 2:20 p.m.