3. APPROVAL OF AGENDA
RECOMMENDATION PPC-5-2022:
Resolution Number 2022-437
That the agenda for the April 21, 2022 Regional Council Policies and Procedures Committee meeting include an item for discussion from Councillor Parrish regarding Motions Arising from Delegations, to be dealt with under Other Business – Item 7.5;
And further, that the agenda for the April 21, 2022 Regional Council Policies and Procedures Committee meeting be approved, as amended.
Approved
5. REPORTS
5.1 Region of Peel Procedure By-law Amendments
RECOMMENDATION PPC-6-2022:
Resolution Number 2022-438
That a new Region of Peel Procedure By-law incorporating the amendments outlined in Appendix I to the Report of the Chief Financial Officer and Commissioner of Corporate Services, listed on the April 21, 2022 Regional Council Policies and Procedures Committee agenda titled “Region of Peel Procedure By-law Amendments”, be approved;
And further, that the Terms of Reference for all Committees requiring the appointment of certain Council Section Chairs and Vice Chairs as members, be revised in accordance with section 2. d of the subject report;
And further, that the necessary by-law be presented to Regional Council for enactment;
And further, that should Regional Council pass any additional amendments to the Procedure By-law prior to the date when the new Procedure By-law comes into force in accordance with section 1.b of the subject report, such amendments shall be deemed to be incorporated into the Procedure By-law and the Regional Clerk shall be authorized to insert such amendments into the new Procedure By-law prior to the new Procedure By-law coming into force, to ensure correct and complete implementation of the intention of Council, without necessitating the passing of a separate amending by-law.
Approved
5.2 Administrative Amendments to the Procedure By-law 56-2019, as amended, Regional Council Agenda Sections
RECOMMENDATION PPC-7-2022:
Resolution Number 2022-439
That an administrative amendment be made to section 1.2.6 of the Procedure By-law 56-2019, as amended, to rename the Council Section of the Regional Council agendas from “Enterprise Programs and Services” to “Corporate Services”;
And further, that the required amendments be made to the Terms of Reference for the Audit and Risk Committee, DEBT Issuance Committee, and the Interim Approvals Committee.
Approved
5.3 Integrity Commissioner and Lobbyist Registrar Appointment Process
RECOMMENDATION PPC-8-2022:
Resolution Number 2022-440
That a subcommittee consisting of members of the Regional Council Policies and Procedures Committee serve as the evaluation Committee for the appointment of an Integrity Commissioner and Lobbyist Registrar;
And further, that up to two PPC members from each local municipality be appointed to the subcommittee;
And further, that the members of the subcommittee be as follows:
Councillor Saito
Councillor Sinclair
Mayor Thompson
Councillor Fortini
Councillor McFadden;
And further, that an RFP process be issued to market; proposals be evaluated and a recommendation report be brought to the PPC; a recommendation from PPC be brought to Council prior to its last meeting in July; and, a contract and appointment by-law be approved by Regional Council, to come into effect on February 1, 2023.
Approved
6. COMMUNICATIONS
6.1 Gary Kent, Chief Financial Officer and Commissioner of Corporate Services
Email dated April 11, 2022, Regarding Elected Officials Expense Policy Review (Receipt recommended)
Resolution Number 2022-441
Received
7. OTHER BUSINESS
7.1 Discussion Regarding Peel Regional Chair Compensation
(Direction required)
Resolution Number 2022-442
Deferred to the next Regional Council Policies and Procedures Committee meeting
7.2 Net Expenditure Budget 2021 Region of Peel Chair
Resolution Number 2022-443
Deferred to the next Regional Council Policies and Procedures Committee meeting
7.3 Policies Related to Remuneration and Expenses for Members of Regional Council
Resolution Number 2022-444
Received
7.4 Discussion Regarding Agenda Material Received Less than 72 Hours Prior to a Meeting
RECOMMENDATION PPC-11-2022:
Resolution Number 2022-445
That section 5.2.2 of the Procedure By-law 56-2019, as amended, be deleted and replaced with the following:
“Any materials or delegation requests received by the Office of the Regional Clerk, less than 72 hours prior to the time appointed for holding of a regular meeting of Council or Committee (after the distribution of the Revised agenda) and up to 9:30 a.m. on the Wednesday prior to a scheduled Council or Committee meeting, which relate to an item listed on the draft agenda will only be added to the draft agenda on the approval of Council or Committee at the approval of Agenda section of the meeting. Any items received after 9:30 a.m. on the Wednesday prior to a scheduled Council or Committee meeting will be added to the agenda of the next appropriate Council or Committee meeting, unless received from a local municipal council, in which case the item(s) will be added to the draft agenda on the approval of Council or Committee at the approval of Agenda section of the meeting.
- Meetings or Special meetings of Council or Committee that are called by the Regional Chair or Committee Chair with 48 hours’ notice are not subject to the 72 hour agenda provisions.
- For greater clarity, where a meeting (not on the approved schedule of regular meetings) has been called by the Regional Chair or Committee Chair, with more than 48 hours’ notice, every effort shall be made to deliver the agenda and related materials to members not less than 72 hours prior to the meeting start time.
And further, that section 5.4.3 of the Procedure By-law be amended in accordance with the above;
And further, that the necessary amending by-law be presented to Regional Council for enactment."
Approved
7.5 Discussion Regarding Motions Arising from Delegations
Resolution Number 2022-446
Received
Councillor Parrish requested that RECOMMENDATION PPC-11-2022 be amended to provide that information received from a local municipal council after 9:30 a.m. on Wednesday before a Council meeting, will be added to the draft agenda at the approval of the agenda section of the meeting. She noted that Council had discussed and agreed to this circumstance, but it had not been discussed at the April 21, 2022 PPC meeting.